Custom transport planning · 2025 → today

Every equipment transport planned, sent and tracked from one tool.

Soetaert moves equipment between its sites. At their request we built Transport Builder: the planning tool where their planners put transports together, send the order to the haulier and see where every item is.

Live since September 2026

the day's transports processed automatically: 04:00
sync with the group's systems: Nightly
requests read in directly: Excel
transport order to the haulier: PDF

Demos

Recorded in the real app, with fictional demo data.

Three runs, one transport order · 45 sOn the day overview the planner sees which runs still need to be requested, bundles three for the same haulier and checks the order as a PDF. Once sent, the email with the PDF sits in the haulier's mailbox with the sites in cc, and the runs turn yellow on the day overview.

A run too heavy for one van · 27 sAlmost one and a half tonnes of binding wire, threaded rod and sheeting for a site is too much for one van. The planner picks which pieces move, splits the quantities and sees the weight on both sides right away. Two vans of about 700 kg are ready under the same order number.

From request to processed transport

01RequestAn Excel request is read in, checked and only processed once confirmed.
02PlanningThe planner picks sites, date, time and haulier, and builds the load from items and kits.
03OrderThe transport order goes to the haulier as a PDF by email.
04ProcessedOn the transport day every item gets its new location, with a line in its history.

The Transport Builder day overview; the date, New transport and four transport cards lift out of the screen in 3D — The day overview of a warehouse. Sites, hauliers and equipment are sample data.

A day in Transport Builder

04:00Today's transports are processed.

05:00Sites, equipment and hauliers come in from the group's systems.

DaytimePlanning, sending orders, and a warning when something isn't where it should be.

The problem

Transport requests arrived as Excel files. Soetaert wanted one place where planners put a transport together, notify the haulier and still know afterwards where each piece of equipment went.

Planning

A planner picks the pickup and delivery location, the date and time, the haulier and the load: single items or kits with quantities, weight and dimensions. Splitting a transport, rolling it back or copying items to another transport are all built in.

Transport Builder reads Excel requests directly. The planner first sees what comes in and only then confirms it.

To the haulier

Once a transport is ready, the tool creates a transport order as a PDF and emails it to the haulier. Internal transports only notify a fixed list of addresses. An overview of outgoing transports goes out as Excel to whoever needs it.

In sync every night

At 04:00 Transport Builder processes the day's transports: every item gets its new location and a line in its history. At 05:00 it fetches sites, equipment and hauliers from the group's systems over a secure connection.

Location codes from different systems are aligned, including sub-sites and alternative codes. That lets the app compare with the warehouse system and warn when an item isn't where it should be.

Where it stands

Transport Builder has run in production since September 2026. Planners sign in with their Microsoft account.